Privacy policy

This privacy policy sets out how Cambre uses and protects any information provided and/or collected when you use the website www.cambre-associates.com (the “website”) or the application EUssentials or any information processed by Cambre while providing its services.

All information provided will only be used in accordance with this privacy policy. We may change this policy by updating this page. Please check regularly to be informed of any modifications. This policy is effective from 1 May 2018 and is compliant with the General Data Protection Regulation (GDPR).

1. What data do we process and why?

1.1. Website

Our website offers you the possibility to contact us or to subscribe to our newsletter. By completing the relevant forms, you express your will to be part of our client database.

We only process identification data you provided us with while completing the form (such as your name, surname, position, professional email address, postal address, and any relevant information) for the purposes of client administration (client management, invitation to events, marketing etc.) and of maintaining contact with you. We also process information relevant to surveys and/or invitations to events, and other information such as your preferences and interests. Such processing is based on our legitimate interest to conduct our business and we only keep the data as you long as you hold your position and/or as it is necessary for the above mentioned purposes. We will not sell or communicate your data to third parties unless we are required by law to do so.

We also use traffic log cookies to identify which pages are being used. A cookie is a small file which asks permission to be placed on your computer’s hard drive in an area specifically designated for cookies. We use cookies in compliance with the Belgian law of 13 June 2005 on electronic communications. Once you agree, the file is added and the cookie helps us to analyse data about web page traffic and to improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer:

Please be aware that disabling cookies can affect the functionality and features of this website and may prevent you from taking full advantage of it.

1.2. EUssentials

Through our app, Eussentials, we provide public information about European civil servants and news feeds taken from official institutional websites.

If you are a European civil servant, Cambre, as a controller, only processes your personal data originating from publicly accessible sources (professional data such as name, surname, position, political party, photography and/or email address) based on our legitimate interest to exercise our right to freedom of information and to conduct a business. Such data are made available in our app for the purpose of public dissemination of information of general interest for the benefit of the public. We also may communicate them to our current or potential partners for the purpose of public relations or public affairs. In any case, we only keep the data as long as the European civil servant holds her/his position.

We may also require access to the following information from the user of the app provided that, when downloading this app, you have consented to the processing of the following information:

  • App usage statistics such as pages visited and subscriptions,
  • Location services (only to show your position on the map),
  • Calendar (write only access, without access to your calendar).

We require this information to understand your needs and provide you with a better service, and in particular to customise your app experience, through subscriptions and notifications and to improve our products and services. We will not sell, distribute or lease any data to third parties unless we are required by law to do so. Such information will always be treated as confidential and never made public. We will only keep your data for the time needed to provide the service you expect from the app.

Usage data are collected by Google/Apple and cannot be tracked to individual users.

1.3. For the provision of our services

We may process your personal data and enter in contact with you for several purposes. Should you have any doubt or concerns about the processing carried out on your data, please contact us at information@cambre-associates.com.

a. If we work together or are considering to do so:

If you are part of our client base (or working for one of our clients) or have contacted us as a prospect, Cambre, as a controller, processes personal data that you provided us with during our previous contact (identification data such as your name, surname, position, professional email address, postal address) for the purpose of clients administration (client management, invitation to our own events, marketing etc.) and maintaining contact with you.

Such processing is based on our legitimate interest to conduct our business. We will not sell or communicate your data to third parties unless we are required by law to do so. In any case, your personal data are only processed as long as it is necessary for the above-mentioned purposes.

b. If we are contacting you on behalf of one of our clients:

If you received an email invitation to an event or a meeting relating to a matter that might interest you due to your professional activities, chances are that we are processing your personal data as a processor, on behalf of our client, who is the controller. The identity and the contact details of the controller are mentioned in the email received.

Only personal data originating from publicly accessible sources (professional identification data such as your name, surname, position, political party, photography and/or email address) are being processed, based on the legitimate interest of the controller (our client) to exercise its right to freedom of expression or information and/or to conduct its business.

Your data are processed for the purpose of developing and maintaining public and professional relations with you. They are only disclosed to the processor and the controller or to any third party if it is required by law and are only processed as long as it is necessary for the above-mentioned purpose.

c. Association members

If you are a member/natural personal of an association or a representative of a legal entity which is a member of an association, we process your personal data as a processor, on behalf of the association that you or your legal entity is a member of and for the purpose of member administration.

Only identification data (names, surname, date and place of birth, sex, nationality, civil status, address, position, etc.) necessary for compliance with the Law of 27 June 1921 on non-profit associations, foundations and international non-profit associations are processed.

Data are not sold or communicated to third parties unless it is required by law or by judicial or administrative authorities. Your data are only processed as long as it is necessary for a proper member administration.

2. Your rights as data subject

In all the above-mentioned cases and in compliance with the conditions set out in the GDPR, you may at any time obtain information on the processing performed, the rectification of inaccurate data we may hold, the erasure of data or the restriction of the processing. You may also exercise your right to data portability or object to the processing of your personal data.

In such cases, please email us at information@cambre-associates.com or write to us at Cambre Associates S.A., rue Defacqz 52, 1050 Brussels. We will promptly address your request. You also have the right to lodge a complaint with the Belgian supervisory authority (currently, the Commission for the protection of privacy).

3. Security

We are committed to ensuring that your information is processed in a safe and secure way when stored in our dedicated servers. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. These technologies and measures are tested on a regular basis and updated if necessary.

4. Other websites

The website and the App may contain links to enable you to visit websites of interest easily. However, you should note that we do not have any control over those other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.